PloxarelghelEvent Planning Guide
Everything you need to know about working with ploxarelghel to create extraordinary event decorations and photo zones.
How We Work Together
Our streamlined process ensures your vision comes to life seamlessly from initial concept to final installation.
Initial Consultation
We begin with a detailed conversation about your event. Share your vision, theme preferences, color palette ideas, and any inspiration images you've collected. This helps our team at ploxarelghel understand exactly what you're looking for. Consultations can be conducted in person, via video call, or through email correspondence.
Concept Development
Based on our discussion, we create detailed concept sketches and mood boards. You'll receive visual representations of proposed designs including layout plans, color schemes, and material suggestions. This stage involves collaborative refinement until the concept perfectly matches your expectations.
Venue Assessment
Our team visits your venue to assess dimensions, lighting conditions, power availability, and any structural considerations. This ensures our designs are optimized for the specific space and helps us plan logistics for installation day.
Proposal & Timeline
You'll receive a comprehensive proposal detailing all elements, materials, and costs. We also provide a clear timeline for production and installation. Once approved, a deposit secures your date on our calendar.
Production & Preparation
Our artisans begin creating custom elements for your event. During this phase, we source premium materials, construct installations, and prepare all decorative components. Quality checks ensure every piece meets our standards.
Installation & Styling
On event day (or the day before for larger installations), our professional team arrives to transform your venue. We handle all setup, styling, and final adjustments. After your event, we return to dismantle and remove all decorations.
Photo Zone Planning Tips
Maximize the impact of your photo zone with these professional insights from the ploxarelghel team.
Consider Lighting
Natural light is ideal, but if your event is indoors or in the evening, discuss lighting options. Proper illumination makes photos look professional without harsh shadows.
Size Matters
Photo zones should accommodate groups of varying sizes. We recommend at least 8 feet wide for couples and 12+ feet for group shots to ensure comfortable framing.
Strategic Placement
Position photo zones away from high-traffic areas but still visible enough to attract guests. Near entrances or beside refreshment areas works well.
Color Coordination
Choose backdrop colors that complement skin tones and won't clash with guests' attire. Neutral tones with accent colors often photograph best.
Add Depth
Three-dimensional elements and layered designs create visual interest and depth in photos. Flat backdrops can appear less dynamic in pictures.
Include Branding
For corporate events, subtle branding integration ensures photos shared on social media promote your brand without appearing overly commercial.
Planning Timeline
When should you start planning your event decorations? Here's our recommended timeline for best results.
6+ Months Before
Large-scale events, weddings, and custom installations requiring significant fabrication time.
3-6 Months Before
Corporate events, product launches, and celebrations requiring custom elements.
1-3 Months Before
Birthday parties, small gatherings, and events using our existing design templates.
Creative Brief Essentials
Bring these details to your kickoff and we can jump straight into sketching: event goals, guest count, ceiling height, venue load-in rules, preferred palettes, and three adjectives for the vibe. It keeps the first draft razor sharp.
Budget Guardrails
We flag swap options early—alternate florals, reusable frames, or projection in place of print.
Content Moments
Pose prompts, pacing marks on the floor, and lighting presets keep photo queues moving.
Ready to Start Planning?
Our team at ploxarelghel is ready to discuss your upcoming event and help bring your vision to life.
Schedule Consultation